Privacy Policy

Last Updated: May 12, 2026

Introduction

Eventreels ("EventReels," "we," "us," or "our") respects your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our event management platform and related services (collectively, the "Services").

PLEASE READ THIS PRIVACY POLICY CAREFULLY. By accessing or using the Services, you agree to the collection and use of information in accordance with this policy. IF YOU DO NOT AGREE WITH THE TERMS OF THIS PRIVACY POLICY, PLEASE DO NOT ACCESS THE SERVICES.

1. Information We Collect

1.1 Information You Provide Directly

When you register for EventReels or use our Services, we collect information that you provide to us directly, including:

Account Information

  • Phone number (required for registration and verification)
  • Email address (required)
  • Full name (required)
  • Date of birth (required for age verification)
  • Profile photo (optional)
  • Gender (optional)
  • Location/city (optional)
  • Biographical information (optional)

Event Information

  • Event details (name, date, time, location, description)
  • Guest lists and RSVP responses
  • Meal preferences and dietary restrictions
  • Plus-one information
  • Special requests or notes
  • Comments, messages, and interactions on event pages
  • Photos and videos uploaded to events
  • Payment information (processed securely through third-party payment processors)
  • Attendance records and check-in data

Demographic Information

  • Date of birth (for age verification and age-appropriate content)
  • Gender (optional, for personalization)
  • Location/city (for local event recommendations)
  • University/organization affiliation (for institutional accounts)
  • Interests and preferences (to improve recommendations)

Contact Information

  • When you sync your contacts to invite guests, we store the contact information you provide.
  • Contact names, phone numbers, and email addresses of people you invite.
  • We may use this information to help you connect with people you know on EventReels.

Communications

  • Feedback, questions, comments, or other communications you send to us.
  • Customer support inquiries.

1.2 Information Collected Automatically

When you use the Services, we automatically collect certain information:

Usage Data

  • Device information (type, operating system, unique device identifiers)
  • IP address and geographic location (city/state level)
  • Browser type and version
  • Pages viewed, time spent on pages, links clicked
  • Event engagement metrics (RSVPs, photo uploads, comments)
  • Date and time of access

Cookies and Similar Technologies

  • We use cookies, web beacons, and similar tracking technologies to collect information about your browsing behavior.
  • You can control cookie preferences through your browser settings.
  • See our Cookie Policy below for more details.

1.3 Information from Third Parties

From Other Users

  • Contact information when someone else syncs their contacts and includes you.
  • When someone invites you to an event.
  • When someone tags you in photos or comments.

From Third-Party Services

If you connect your account to third-party services (Google, Apple, Facebook), we may receive information from those services in accordance with their privacy policies and your privacy settings.

2. How We Use Your Information

2.1 To Provide the Services

  • Create and maintain your account.
  • Verify your age and eligibility to use the Services.
  • Enable you to create, host, and manage events.
  • Process RSVPs and manage guest lists.
  • Send event invitations and reminders via SMS, email, or push notifications.
  • Communicate important account updates via email.
  • Display photo/video galleries from events.
  • Process payments for paid events (through our payment processor).
  • Facilitate communication between hosts and guests.
  • Personalize event recommendations based on your location and preferences.
  • Verify your identity and prevent fraudulent accounts.

2.2 To Improve and Personalize the Services

  • Analyze usage patterns to improve functionality.
  • Develop new features and services.
  • Personalize your experience and event recommendations.
  • Conduct surveys and research.

2.3 To Communicate with You

  • Send you service-related announcements and updates.
  • Respond to your questions and support requests.
  • Send marketing communications (with your consent - you can opt out anytime).
  • Notify you about events you're invited to or may be interested in.

2.4 For Safety, Security, and Compliance

  • Detect, prevent, and address fraud, abuse, and security issues.
  • Enforce our Terms of Service and other policies.
  • Comply with legal obligations, including responding to legal requests.
  • Protect our rights, property, and safety, and that of our users and the public.
  • Investigate and prevent violations of our policies.

2.5 For Analytics

  • Track the effectiveness of marketing campaigns.
  • Measure engagement and performance metrics.
  • Understand how users interact with the platform to improve features.
  • Create aggregated, de-identified statistical data.

3. How We Share Your Information

We do not sell your personal information. We may share your information in the following circumstances:

3.1 With Event Participants

Event Visibility

  • Information you share on event pages (RSVPs, comments, photos) is visible to other invited guests unless the host has hidden the guest list.
  • If an event is public, your RSVP and profile may be visible to anyone with the event link.
  • Hosts can see who has RSVP'd and guest information you provide.

3.2 With Service Providers

We share information with third-party service providers who perform services on our behalf, including:

  • Cloud hosting providers (data storage).
  • Payment processors (Stripe, PayPal, Venmo for payment transactions).
  • SMS and email delivery services (for invitations and notifications).
  • Analytics providers (to understand usage patterns).
  • Customer support tools.

These providers are contractually obligated to use your information only for the specified purposes, maintain the confidentiality and security of your information, and comply with applicable data protection laws.

3.3 With Universities and Organizations (Institutional Accounts)

  • The institution may have access to aggregated attendance and engagement data.
  • The institution may not access your personal messages or private event details without your consent.
  • Refer to your institution's privacy policy for how they handle data.

3.4 For Legal Reasons

We may disclose your information if required to do so by law or if we believe disclosure is necessary to:

  • Comply with legal process (subpoenas, court orders, government requests).
  • Enforce our Terms of Service or other agreements.
  • Investigate potential violations of our policies.
  • Protect against legal liability.
  • Detect, prevent, or address fraud, security, or technical issues.
  • Protect the rights, property, or safety of EventReels, our users, or the public.

3.5 Business Transfers

If EventReels is involved in a merger, acquisition, asset sale, bankruptcy, or other business transaction, your information may be transferred as part of that transaction. We will notify you via email and/or prominent notice on the Services before your information is transferred and becomes subject to a different privacy policy.

3.6 With Your Consent

We may share your information for any other purpose with your explicit consent.

4. Your Privacy Rights and Choices

4.1 Access and Portability

  • Right to Access: Request a copy of the personal information we have about you.
  • Right to Data Portability: Receive your data in a structured, commonly used, machine-readable format.

4.2 Correction and Deletion

  • Right to Correction: Update or correct inaccurate information.
  • Right to Deletion: Request deletion of your account and personal information.

You can delete your account in Settings or by emailing [email protected]. We will delete your information within 7 business days, except what we must retain for legal compliance or fraud prevention.

4.3 Opt-Out Rights

Marketing Communications

  • Unsubscribe from promotional emails via the link in any marketing email.
  • Opt out of SMS marketing by replying "STOP" to any text message.
  • Disable push notifications in your device settings.

Event Invitations

  • Reply "X" to any event invitation to stop receiving future invitations from that host.
  • Adjust your notification preferences in Settings.

Cookies and Tracking

  • Disable cookies in your browser settings (note: this may limit functionality).
  • Opt out of analytics tracking by disabling cookies for analytics providers in your browser settings.

4.4 Do Not Track Signals

Our Services do not currently respond to "Do Not Track" signals from browsers.

4.5 California Privacy Rights

If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA), including:

  • Right to know what personal information we collect, use, and disclose.
  • Right to request deletion of personal information.
  • Right to opt out of the "sale" of personal information (we do NOT sell your personal information).
  • Right to non-discrimination for exercising your privacy rights.

To exercise these rights, contact us at [email protected].

4.6 European Privacy Rights (GDPR)

If you are located in the European Economic Area (EEA), United Kingdom, or Switzerland, you have additional rights under the General Data Protection Regulation (GDPR), including:

  • Right to object to processing based on legitimate interests.
  • Right to restrict processing.
  • Right to withdraw consent.
  • Right to lodge a complaint with your local data protection authority.

We process your personal information based on consent, contract, legitimate interests (such as improving our Services and preventing fraud), and legal obligations, as applicable.

5. Data Retention

We retain your information only for as long as necessary for the purposes set out in this Privacy Policy:

  • Active Accounts: We retain your information for as long as your account is active.
  • Deleted Accounts: We delete or anonymize your information within 7 business days of account deletion, except for:
    • Information required for legal compliance (e.g., tax records).
    • Information necessary to resolve disputes or enforce our agreements.
    • Aggregated, de-identified data that cannot identify you.
  • Event Data: Photos, videos, and event details are retained according to host settings.
  • Backups: Deleted information may persist in backup systems for up to 90 days.

6. Data Security

We implement appropriate technical and organizational measures to protect your information, including:

  • Encryption of data in transit (HTTPS/TLS).
  • Encryption of sensitive data at rest.
  • Regular security assessments and penetration testing.
  • Access controls and authentication requirements.
  • Employee training on data protection.
  • Incident response procedures.

You are responsible for keeping your account credentials confidential, using a strong, unique password, enabling two-factor authentication (if available), and notifying us immediately of any unauthorized access.

While we strive to protect your information, no method of transmission over the internet or electronic storage is 100% secure, and we cannot guarantee absolute security.

7. Children's Privacy

EventReels is not intended for children under the age of 13 (or 16 in the EEA). We do not knowingly collect personal information from children under these ages.

If you believe we have collected information from a child under the applicable age, contact us immediately at [email protected]. We will delete the information as quickly as possible and terminate the child's account.

Parents or guardians: If your child has created an account without your consent, please contact us to request deletion.

8. International Data Transfers

EventReels is based in the United States. Your information may be transferred to, stored, and processed in the United States and other countries where our service providers operate.

If you are located outside the United States, please be aware that data protection laws in these countries may differ from those in your country. For transfers from the EEA, UK, or Switzerland, we rely on Standard Contractual Clauses approved by the European Commission, adequacy decisions, or other lawful transfer mechanisms.

By using the Services, you consent to the transfer of your information to the United States and other countries as described in this Privacy Policy.

9. Third-Party Links and Services

The Services may contain links to third-party websites, apps, or services not operated by EventReels. We are not responsible for the privacy practices of third parties, and this Privacy Policy does not apply to third-party services.

We do not control third-party content or practices. We encourage you to review the privacy policies of any third-party services you use, including payment processors (such as Stripe, PayPal, Venmo), social media platforms, calendar applications, and map services.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, applicable laws, new features or services, or user feedback.

We will post the updated Privacy Policy on this page and update the "Last Updated" date at the top. For material changes, we will notify you by email, prominent notice on the Services, or push notification (if enabled).

Your continued use of the Services after changes are posted constitutes acceptance of the updated Privacy Policy. We encourage you to review this Privacy Policy periodically.

11. Cookie Policy

Cookies are small text files stored on your device when you visit a website. They help us recognize your browser and remember certain information.

Types of Cookies We Use

Essential Cookies

  • Required for the Services to function.
  • Enable account login and authentication.
  • Remember your session and preferences.
  • Cannot be disabled.

Functional Cookies

  • Remember your choices (such as language and region).
  • Provide enhanced features.
  • Improve your experience.

Analytics Cookies

  • Help us understand how the Services are used.
  • Collect aggregated, anonymous data.
  • Used to improve performance and features.

Performance Cookies

  • Measure how users interact with the platform.
  • Help us identify and fix performance issues.
  • Collect anonymous usage statistics.

Your Cookie Choices

  • Adjust settings in your browser to refuse some or all cookies.
  • Note: Disabling cookies may limit functionality of the Services.
  • Essential cookies cannot be disabled.
  • You may use browser plug-ins like Privacy Badger or Ghostery.

12. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

We aim to respond to all privacy requests within 30 days.